Extra-Ordinary Council meeting, 19/7/2016 – Minutes


Minutes of an Extra-ordinary meeting of the Council taking place on Tuesday 19th July 2016 at 7.30pm at the Parish Council Office at 2 School Road, Wellesbourne

Present: Chairman: Cllr Mrs Prior  Councillors: Mrs Bartlett, Heaton, Mrs Hurdman, Kendall, Mrs Michael, Shepherd, Thomas

Clerk: Mrs Scriven          Members of public: 11

  1. Welcome
  1. Apologies for Absence – Cllrs Mrs Bolton, Close, Lawley
  1. Confirmation of the order of the Agenda – Move Planning item 16/01938/FUL to permit discussion by Cllrs followed by members of the public’s comments – agreed
  1. Identification of any items that might be resolved for confidential session – none
  1. Declarations of Interest – Pecuniary interest in planning item 16/02208/TPO as homeowner
  1. Open Session for members of the public to raise any matters of relevance to the Parish

Residents living above and near to the property relating to planning application 16/01938/FUL raised their concerns about noise, odour and litter pollution associated with restaurant and takeaway facilities, increased traffic and parking displacement in an already congested area, and impact on the street scene with a flue extending out from the property in a conservation area.

  1. Urgent Planning

Cllr Shepherd left the meeting

16/02208/TPO G1:Poplar x5 reduce to previous points, remove deadwood and lift lower canopy to height of 2m.

T1; Ash: Tidy and reduce crown by approx. 2.5m where overhanging path, house and buildings. Thin crown by 20% and remove deadwood. Lift crown to 4m

At Richmond House, 6 Charlecote Fields Charlecote Road Wellesbourne For Mr Alan Shepherd
Case Officer Assistant Planner By 28th July 2016

The Council made no objection to this application

Cllr Shepherd returned to the meeting


16/02156/FUL Creation of new transport depot including access alterations, new workshop, parking areas, washing and refuelling facilities, landscaping, drainage works and other associated infrastructure
At Land north of Stratford Road, Stratford Road, Wellesbourne For Messrs Paul & Claire Wixey
Case Officer Jay Singh By 28th July 2016

The Council objected to this application on the grounds the access/egress is already identified for use by Western Power, and high volume of lorries from a junction less than 100m from a mini roundabout would be dangerous. The opposite side is indicated as an area of restraint and priority habitat for wildlife (inc. River Dene) which is to be protected from possible sources of pollution/contamination which would include dirty water and spilled fuel. (Cllr DK abstained, as the Chairman of the SDC Planning Committee the application would come before him at East Area Planning.)


16/01938/FUL Change of use from A1 retail to Class A3 restaurant with ancillary take away
At Bargain Booze, 12 Warwick Road, Wellesbourne For Mr Atwell
Case Officer Alison Young By 25th July

The Council objected to this application as it would impact on the conservation area, exacerbate parking problems in an already congested area, hours of operation would have a negative impact on residents. Councillors raised concern about the impact on the environment and potential for antisocial behaviour to occur at a licenced premises.

Payment of additional expenditure Prop: Cllr DK, 2nd Cllr BH carried


  1. Councillors considered the recommendation having reviewed and considered the following documentation:
  2. a) Business Plan amended as agreed at WSCC Committee b) Available funding   c) Draft Risk Assessment – Public Works Loans Board (PWLB) d) Draft Risk Assessment Construction of the MUGA.

Councillors discussed details of the possible loan repayment schedules and the possible term of loan.The Clerk reminded Councillors of the powers to provide community and sports facilities for the parish in accordance with the General Power of Competence part of the Localism Act.

Cllr VB asked what the liability for individual Cllrs would be from a PWLB loan, the Clerk confirmed that the liability would be the Council’s not individual Councillors provided the Council had acted within its powers and in accord with legislation.

A recorded vote was requested by Cllr AS

Recommendation to accept a loan from the Public Works Loans Board (PWLB) of up to £200,000 for a period of one year with any remaining balance at the end of that year rolled over into a new five year loan Prop Cllr Kendall, 2nd Cllr Heaton

Cllrs voting for the motion – Cllrs Heaton, Kendall, Mrs Michael, Mrs Prior, Thomas

Cllrs voting against the motion – Cllrs Mrs Bartlett Mrs Hurdman, Shepherd



  1. Cllr and Clerk exchange of information

Cllr DK – the reserved matters had been submitted to SDC Planning for the Medical Centre

Cllr VB – hedges at Walton Road were still awaiting pruning back

Cllr AP – had attended a meeting at HRI at the invitation of Mr Dowsett regarding possible use of their football pitches for Wellesbourne Wanderers. Warwickshire University would look into this matter but said their pavilion was being refurbished so it could be utilised for refreshment service.

An email had been sent by Kate Mier in response to contact regarding a Parish Council representative on the Youth Services Committee. She confirmed there had been no automatic representation by the Council within their Constitution.

  1. Date of next meeting 2nd August 2016

There being no further business to discuss, the meeting closed at 9.20pm

Chairman…Cllr Mrs Prior………





Completed 21.7.16