WSCC Committee meeting 17/5/2016 – Minutes

The minutes of Wellesbourne Sports and Community Centre Committee meeting on Tuesday 17th May 2016 at  7.30pm at the Parish Council Office, 2 School Road, Wellesbourne

Present: Chairman: Cllr Mrs Prior  Councillors: Mrs Bartlett, Heaton, Mrs Hurdman, Kendall, Mrs Michael, Thomas

Clerk: Mrs Scriven    Non Council members: Mrs Cook, Mrs Woodhouse, Mr Dowsett  Visitors: Whiteroom  Public: 0                                           

1.         Welcome

2.         Apologies for absence – Mr Coleman

3.         Declarations of Interest – none

4.         Confirmation of the Order of the Agenda – Visitors Whiteroom to give a presentation during public open session  

5.          Identification of any items that might be resolved for confidential session – none

6.         Confirmation of the Minutes of the meeting 15th March 2016 – agreed

7.         Matters arising (not within the agenda)

7.1        Potential reduced build cost post meeting with Cllr Mrs Prior & Easigrass (Mr Gulliver) update – Cllr Mrs Prior said the quote for the MUGA from Mr Gulliver was expected by the end of the week.

7.2        Section 106 update Cllr Kendall – no progress had been made, Cllr Kendall to chase.  

8.         Open session for members of the public to raise any matters of relevance to the Parish – none

Whiteroom representatives Ian & Michael gave a presentation of their suggested logo and branding for the WSCC.

Cllr DK joined the meeting.

Cllr VB asked if there were any other designs and what copyright would be on the branding if any. Whiteroom confirmed there were only two options at this stage and there would be no copyright unless the Council chose to do that, warning that it would be costly. Following discussion, it was agreed that Option 1 was most desirable but with elements of Option 2 integrated into the design. 

Action: Details of the Councils’ comments to be emailed to Whiteroom for integration to come to Full Council in July.

Prop: Cllr AP, 2nd Cllr DK carried


9.         Contract update – Cllr AP

9.1        Update on work schedule progress at meeting 12th May 2016 – Cllr AP said there had been a delay on roofing and the plastering due to delay in the electrics for the shutters due to the original supply company (Britton) going out of business. Doors, shutters and divider door/wall assembly now ordered and pending. Due to fire regulations, a door was to be fitted to allow access to the upper floor. It was noted there had been more vandalism to the roof tiles of the original building and some of the contingency had been utilised (details to next meeting)

9.2        Insurance cover update Clerk – It was agreed that the additional cover be amalgamated into the main Council insurance         at June 1st renewal with a refund of any unused part of the policy as per the quote from the Council’s insurers. 

10         Fundraising – Cllr AP/Wendy Woodhouse

10.1      Wellesbourne Wanderers Day (22nd May) – Cllr AP said WSCC had been invited to have a stall at the event to promote the “Buy a Brick” scheme, and asked for assistance in manning the stall.

10.2      Leaflet/Logo update – Cllr CM said 1000 leaflets would be delivered Friday. The logo was discussed at open session.

10.3      Crowd Funding update Clerk – Barclays had advised there were no safeguards to prevent transactions prior to authorisation and recommended that it was not suitable for use by a Government office.

10.4      Information on and consideration of funding through the Public Works Loan Board – Cllr AP/RFO – Quotes to be sought

10.5      Barn Dance – Cllr AP said a resident had kindly offered to hold a Barn Dance to fundraise in October.

            Mrs Woodhouse was putting together a grant application to Tesco and requested assistance with detail, the Clerk offered.

Mr Dowsett left the meeting

11.        Charitable Status – Cllr AP

11.1      Charitable status – no documents had been received

12.        Cllrs, Clerk and non-members Exchange of Information

            Cllr AP said the Terms of Reference would be looked at during another meeting of the Committee.           

13.        Date of next meeting 19th July 2016

There being no further business to discuss, the meeting closed at 9.45pm

Chairman….Cllr Mrs Prior     Signed……………………..    Date…………….. (Completed 26.5.16)