Extra-ordinary Full Council meeting 29/3/2016 – Minutes


Minutes for an Extra-ordinary meeting of the Council on Tuesday 29th March 2016 at 7.30pm at the Parish Council Office at 2 School Road, Wellesbourne


Chairman: Cllr Mrs Prior        Councillors: Mrs Bolton, Close, Kendall, Lawley, Mrs Michael Clerk: Mrs Scriven

Members of public: 4

  1. Welcome
  1. Apologies for Absence – Cllrs Mrs Bartlett, Heaton, Mrs Hurdman, Shepherd, Thomas
  1. Confirmation of the order of the Agenda – Agreed
  1. Identification of any items that might be resolved for confidential session – None
  1. Declarations of Interest

Cllr Close, non pecuniary interest in item 7.2 as a Trustee of Chedham’s Yard in accord with the Nolan Principles

Cllr Lawley, non pecuniary interest in item 7.2 as a Trustee of Chedham’s Yard in accord with the Nolan Principles

  1. Open Session for members of the public to raise any matters of relevance to the Parish

Mr Michael Page applicant of No 9 Kineton Road

Mr Rose, Grange Gardens said HGV traffic was losing its way in the village and drivers indicated Sat-Nav’s are giving routes anywhere in the village ignoring any road weight restrictions. Traffic plans can be held by any businesses with lorry traffic attending their sites showing avoidance of the village centre, with a good example of this being the developer who worked on the Donkey Field site.

Mike Podbury, Kineton Road, raised concern that the missing panel on Bridge Street had still not not been replaced despite the metal sticking out at a dangerous level for children and asked why the County Council have not treated this as an emergency repair. He had measured the wall for planning item no.2 and noted the wall at Turpin’s chase was 1.4m to 1.5m high at each end with a sag in the middle to 1.4 due to the failing culvert below.

  1. Urgent Planning – Cllr AP
16/00254/FUL Rear extension
At 17 Whitehead Drive For Mrs Richards
Case Officer Sian Gardner By 31st March 16

No objection


16/00271/FUL Rebuild 21m section of wall and increase in height from 1.5m to 1.6m
At Orchard House, 8 Bridge Street For Mrs Unsworth
Case Officer Sian Gardner By 1st April 16

The Council supported this application as it had previously asked the owner to repair what has been a potentially dangerous wall, on the grounds it would improve appearance and safety. Prop RB 2nd Cllr DC, carried.


15/02322/OUT WC Highways opinion on revised application for construction of 36 dwellings and demolition of 2 existing dwellings on part of an existing caravan touring and storage site
At Newlands Caravan Site For Mr Warr

The Council raised strong objection to the application on the following grounds:

Despite provision of a footway by the applicant, local amenities were still not within walking distance exacerbating reliance on cars. The Council noted the application does not accord with the draft Neighbourhood Plan in general which states any preferred development should be North side of the village and this would see another settlement within the countryside outside of the village.

  1. Amendment
16/00364/FUL Demolition of existing garage and erection of two dwellings
At 9 Kineton Road For Michael Page

Cllr Mrs Prior read Cllr Mrs Bartlett’s comments supplied in writing prior to the meeting. Cllr Mrs Bolton corrected that only the neighbours at numbers 9A and 11 had removed their objections.

The Council objected to application as in spite of amendment it would still have a detrimental effect with loss of amenity of the neighbouring property7D as their primary living space in the kitchen and living room would be over-shadowed, and it would be overdevelopment of the site. Prop Cllr AP, 2nd Cllr RB, carried.

Cllr DK abstained as will be attending EAPC.

Payment of outstanding invoice to Herald Publishing for £93.40 for an

advertisement inviting invitations to tender for litter picking and bus shelter

cleaning contracts

Prop: Cllr EL   , 2nd Cllr DK



  1. Cllr and Clerk exchange of information

Cllr EL, said he had taken photos of the latest graffiti and awaited feedback from Community Payback Scheme.

Residents consulted, felt wooden bollards in Chestnut Square would be best to resolve the parking on the green verges

bus shelter side of the square. He had met with Patch Byrne (WCC) who was happy to permit the installation in

square, but noted that the handyman had declined the work due to unknown services in area. WCC to be approached

to carry out the work.

It was noted that Munster Joinery trucks were still using Bridge Street to get back to their depot along with Wixey

trucks. A visit to Wixey Trucks (Loxley road development) was undertaken and it became obvious that the company

were completely unaware of the Preferred Lorry Route (PLR). Developers were clearly not informed of the advised

lorry route, but upon notice of the PLR, Wixey have now changed their route.

It was noted that the undergrowth on the traffic island on Loxley Road obscured the view of oncoming traffic, (by fire

station) and required thinning out. After discussion, it was agreed that this provided a safety measure as it slowed the

traffic at the junctions and acted as a barrier to headlight dazzle on the junction at night.

RB two full car transporters were seen travelling along Kineton Road, Cllr EL said it is the empty transporters that are

using alternative routes.

Cllr DK had been informed youngsters were getting into WSCC. Cllr AP raised the issue of site security at the last site

meeting and had seen a youngster climb the fence to retrieve a football. A breeze block had been knocked off due to

wet mortar where a child had climbed the scaffold and parents had been urged on Facebook and in the Stratford

Herald to tell their youngsters that building sites are not safe playgrounds for children.

  1. Date of next meeting 5th April 2016

There being no further business to discuss the meeting closed at 8.15 pm

Chairman…..Cllr Mrs Prior………