Extra-ordinary Full Council meeting 15/3/2016 – Minutes


Minutes for an Extra-ordinary meeting of the Council taking place on Tuesday 15th March 2016 at 7.00pm at the Parish Council Office at 2 School Road, Wellesbourne


Chairman: Cllr Mrs Prior        Councillors: Mrs Bartlett, Mrs Bolton, Heaton, Mrs Hurdman, Kendall, Lawley, Mrs Michael       Clerk: Mrs Scriven            Members of public: 4    (Cllr Thomas joined the meeting in confidential session)

  1. Welcome
  1. Apologies for Absence – Cllrs Close, Shepherd. (Cllr Thomas gave notice of late arrival)
  1. Confirmation of the order of the Agenda – Agreed
  1. Identification of any items that might be resolved for confidential session – Item 14 as a business transaction – to be moved to the end of the meeting – agreed
  1. Declarations of Interest – Cllr Lawley, non pecuniary interest in item 8.3 as known to family Cllr Mrs Prior, non pecuniary interest in item 8.3 as known to family
  1. Confirmation of the minutes of 26th January 2016 – Accepted
  1. Open Session for members of the public to raise any matters of relevance to the Parish

Mrs Dane, Newbold Road, raised concern regarding planning item 8.3 saying the access plan and garden layout would remove two parking spaces on the street and leave no garden for the amenity. She said it would have a detrimental effect on the neighbouring property in Willow Drive as it would be overdevelopment of the site. The applicants had been known to complain about noise from the Village Hall and she expressed concern this could be worsened if the property were extended. Mrs Dane gave a statement that she made these observations personally and not as Secretary of the Village Hall.

Ms McDonaugh, Mountford Close, said it was an important part of the historic buildings of Wellesbourne and would mean a loss of the blue brick detail on the end apex and should be fully protected by the building’s Conservation status

She said as the entrance to the property would move closer to the Willow Drive junction it could cause problems with parking in an already congested area.

  1. Urgent Planning – Cllr AP
16/00534/FUL Loft conversion with insertion of dormer window at rear. Single storey rear extension and internal alterations
At 5 Chestnut Square For Mr Hardy
Case Officer Richard Bergmann By 17th March 2016

The Council supported subject to the Conservation Officer’s approval as improves the amenity for the occupant.


16/00535/LBC Loft conversion with insertion of dormer window at rear. Single storey rear extension and internal alterations
At 5 Chestnut Square For Mr Hardy
Case Officer Richard Bergmann By 17th March 2016

The Council supported subject to the Conservation Officer’s approval as improves the amenity for the occupant.


16/00339/FUL Proposed sub-division of existing semi-detached dwelling to create two dwellings. Proposed two storey side extension and single storey rear extension together with loft conversion to create additional accommodation.
At The School House, 6 School Road For Mr Forbes McGlen
Case Officer Lucy Hammond By 16th March 2016

The Council objected to the application on the grounds it was overdevelopment of the site, the extension was not in keeping with the architecture and decorative features of this historical building, and would mean very limited amenity space outdoors. The extension would mean the loss of a heritage aspect and removal of the decorative brick character of the existing building.




15/02930/FUL Proposed alterations and extensions to create new first floor above existing single storey property. Increase eaves height by 2.8m and ridge height by 3.2m
At 64 Mountford Close For Mrs Gilbank
Case Officer Lucy Hammond By 21 September 15

Supported as improved the amenity of the upper floor for the occupant.


16/00226/FUL Erection of a 2.5m galvanised steel palisade fence
At Loxley Ltd unit 14 Wellesbourne Distribution Park For Mr Lodowski
Case Officer Ed Pigott By 21st March 2016

No objection

  1. Identification of amenities expenditure update – Cllr EL
Recommendation to vire funds from underspent budget headings to overspent budget headings

Recommendation to carry forward outstanding budget amounts to designated Amenities & Highways reserves

Prop Cllr EL, 2nd Cllr BH carried


Prop Cllr EL, 2nd Cllr BH carried


Payment of outstanding invoices in accord with the list Prop Cllr DK, 2nd Cllr FH carried


Recommendation to adopt the amended Fixed Asset Register Prop Cllr AP, 2nd Cllr EL carried


Recommendation to adopt the amended Risk Assessment Document Prop Cllr AP, 2nd Cllr BH carried


Recommendation to pay for the gas for the Queen’s Birthday Commemorative Beacon Prop Cllr AP, 2nd Cllr VB carried


Item 14 moved to confidential session

  1. Cllr and Clerk exchange of information

Cllr Michael said the new Council website was live and welcomed feedback from Councillors. A request to include

the events list from W&W News had been made, Mrs Dane to provide the information monthly to Cllr Michael.

Cllr Heaton said there was still no screen in place at the garage car wash and the team were still parking both their and

client vehicles on the yellow lines. He raised concern about the state of the footway between Frost Road and Hastings

Road, the Clerk confirmed that both County Highways and Orbit Heart of England had reviewed the surface and

declared it suitable for use without treatment at this time.

Cllr Lawley expressed concern regarding the lack of response from Orbit Heart of England during the recent heavy

rainfall and pending flood warning. Despite the best efforts of the Clerk OHoE staff refused to engage or take the calls

meaning if the flooding had occurred WWPC would have the responsibility for dealing with their elderly and

vulnerable tenants. As a result of this, a strongly worded letter had been sent to the OHoE Chief Executive.

Cllr Hurdman said there had been postings on Facebook from concerned residents regarding a well-dressed youngster

of approx. 14 years of age attempting to gain entrance to houses with a male following closely behind.

Cllr Bolton said a resident of Mordaunt Road had raised concern that if the Council made the field opposite into

parking for the school that it could cause, or exacerbate flood risk in the area.

Cllr Prior said residents in Ettington Close had complained that Virgin had begun to dig up the road for cable

installation but had not got County Highway permission and therefore were instructed to cease work and reinstate the


Notification had been received from SDC of payment of SEC 106 money of £10,522.35 from the Lowes Lane

and £25,584.08 from the Loxley Road developments.

  1. Date of next meeting 5th April 2016


Under section 100A of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 and Part 1 Schedule 12A of the said Act, that the public will be excluded.



Cllr Thomas joined the meeting

Recommendation to seek resolution to refer possible claim to Council’s insurers Prop Cllr AP

Following advice from the Council’s insurance company it was agreed that any issues caused during the Christmas lights installation must be taken up directly with the Contractor and not the Parish Council; based on this advice the recommendation was withdrawn.

There being no further business to discuss, the meeting closed at 7.50pm

Chairman….Cllr Mrs Prior…..




Completed 17.03.16