Extra-ordinary Full Council meeting 15/3/2016 – Minutes
WELLESBOURNE and WALTON PARISH COUNCIL
Minutes for an Extra-ordinary meeting of the Council taking place on Tuesday 15th March 2016 at 7.00pm at the Parish Council Office at 2 School Road, Wellesbourne
Present:
Chairman: Cllr Mrs Prior Councillors: Mrs Bartlett, Mrs Bolton, Heaton, Mrs Hurdman, Kendall, Lawley, Mrs Michael Clerk: Mrs Scriven Members of public: 4 (Cllr Thomas joined the meeting in confidential session)
- Welcome
- Apologies for Absence – Cllrs Close, Shepherd. (Cllr Thomas gave notice of late arrival)
- Confirmation of the order of the Agenda – Agreed
- Identification of any items that might be resolved for confidential session – Item 14 as a business transaction – to be moved to the end of the meeting – agreed
- Declarations of Interest – Cllr Lawley, non pecuniary interest in item 8.3 as known to family Cllr Mrs Prior, non pecuniary interest in item 8.3 as known to family
- Confirmation of the minutes of 26th January 2016 – Accepted
- Open Session for members of the public to raise any matters of relevance to the Parish
Mrs Dane, Newbold Road, raised concern regarding planning item 8.3 saying the access plan and garden layout would remove two parking spaces on the street and leave no garden for the amenity. She said it would have a detrimental effect on the neighbouring property in Willow Drive as it would be overdevelopment of the site. The applicants had been known to complain about noise from the Village Hall and she expressed concern this could be worsened if the property were extended. Mrs Dane gave a statement that she made these observations personally and not as Secretary of the Village Hall.
Ms McDonaugh, Mountford Close, said it was an important part of the historic buildings of Wellesbourne and would mean a loss of the blue brick detail on the end apex and should be fully protected by the building’s Conservation status
She said as the entrance to the property would move closer to the Willow Drive junction it could cause problems with parking in an already congested area.
- Urgent Planning – Cllr AP
| 16/00534/FUL | Loft conversion with insertion of dormer window at rear. Single storey rear extension and internal alterations | ||
| At | 5 Chestnut Square | For | Mr Hardy |
| Case Officer | Richard Bergmann | By | 17th March 2016 |
The Council supported subject to the Conservation Officer’s approval as improves the amenity for the occupant.
2.
| 16/00535/LBC | Loft conversion with insertion of dormer window at rear. Single storey rear extension and internal alterations | ||
| At | 5 Chestnut Square | For | Mr Hardy |
| Case Officer | Richard Bergmann | By | 17th March 2016 |
The Council supported subject to the Conservation Officer’s approval as improves the amenity for the occupant.
3.
| 16/00339/FUL | Proposed sub-division of existing semi-detached dwelling to create two dwellings. Proposed two storey side extension and single storey rear extension together with loft conversion to create additional accommodation. | ||
| At | The School House, 6 School Road | For | Mr Forbes McGlen |
| Case Officer | Lucy Hammond | By | 16th March 2016 |
The Council objected to the application on the grounds it was overdevelopment of the site, the extension was not in keeping with the architecture and decorative features of this historical building, and would mean very limited amenity space outdoors. The extension would mean the loss of a heritage aspect and removal of the decorative brick character of the existing building.
109
4.
| 15/02930/FUL | Proposed alterations and extensions to create new first floor above existing single storey property. Increase eaves height by 2.8m and ridge height by 3.2m | ||
| At | 64 Mountford Close | For | Mrs Gilbank |
| Case Officer | Lucy Hammond | By | 21 September 15 |
Supported as improved the amenity of the upper floor for the occupant.
5.
| 16/00226/FUL | Erection of a 2.5m galvanised steel palisade fence | ||
| At | Loxley Ltd unit 14 Wellesbourne Distribution Park | For | Mr Lodowski |
| Case Officer | Ed Pigott | By | 21st March 2016 |
No objection
- Identification of amenities expenditure update – Cllr EL
| Recommendation to vire funds from underspent budget headings to overspent budget headings
Recommendation to carry forward outstanding budget amounts to designated Amenities & Highways reserves |
Prop Cllr EL, 2nd Cllr BH carried
Prop Cllr EL, 2nd Cllr BH carried |
| Payment of outstanding invoices in accord with the list | Prop Cllr DK, 2nd Cllr FH carried |
| Recommendation to adopt the amended Fixed Asset Register | Prop Cllr AP, 2nd Cllr EL carried |
| Recommendation to adopt the amended Risk Assessment Document | Prop Cllr AP, 2nd Cllr BH carried |
| Recommendation to pay for the gas for the Queen’s Birthday Commemorative Beacon | Prop Cllr AP, 2nd Cllr VB carried |
Item 14 moved to confidential session
- Cllr and Clerk exchange of information
Cllr Michael said the new Council website was live and welcomed feedback from Councillors. A request to include
the events list from W&W News had been made, Mrs Dane to provide the information monthly to Cllr Michael.
Cllr Heaton said there was still no screen in place at the garage car wash and the team were still parking both their and
client vehicles on the yellow lines. He raised concern about the state of the footway between Frost Road and Hastings
Road, the Clerk confirmed that both County Highways and Orbit Heart of England had reviewed the surface and
declared it suitable for use without treatment at this time.
Cllr Lawley expressed concern regarding the lack of response from Orbit Heart of England during the recent heavy
rainfall and pending flood warning. Despite the best efforts of the Clerk OHoE staff refused to engage or take the calls
meaning if the flooding had occurred WWPC would have the responsibility for dealing with their elderly and
vulnerable tenants. As a result of this, a strongly worded letter had been sent to the OHoE Chief Executive.
Cllr Hurdman said there had been postings on Facebook from concerned residents regarding a well-dressed youngster
of approx. 14 years of age attempting to gain entrance to houses with a male following closely behind.
Cllr Bolton said a resident of Mordaunt Road had raised concern that if the Council made the field opposite into
parking for the school that it could cause, or exacerbate flood risk in the area.
Cllr Prior said residents in Ettington Close had complained that Virgin had begun to dig up the road for cable
installation but had not got County Highway permission and therefore were instructed to cease work and reinstate the
highway.
Notification had been received from SDC of payment of SEC 106 money of £10,522.35 from the Lowes Lane
and £25,584.08 from the Loxley Road developments.
- Date of next meeting 5th April 2016
Under section 100A of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 and Part 1 Schedule 12A of the said Act, that the public will be excluded.
110
CONFIDENTIAL
Cllr Thomas joined the meeting
| Recommendation to seek resolution to refer possible claim to Council’s insurers | Prop Cllr AP |
Following advice from the Council’s insurance company it was agreed that any issues caused during the Christmas lights installation must be taken up directly with the Contractor and not the Parish Council; based on this advice the recommendation was withdrawn.
There being no further business to discuss, the meeting closed at 7.50pm
Chairman….Cllr Mrs Prior…..
Signed………………………..
Date…………………………..
Completed 17.03.16