Extra-Ordinary Full Council Meeting 26/1/2016 – Minutes


Minutes for an Extra-ordinary meeting of the Council on Tuesday 26th January 2016

at 7.00pm at the Parish Council Office at 2 School Road, Wellesbourne

Present: Chairman: Cllr Mrs Prior   Councillors: Mrs Bartlett, Close, Mrs Hurdman, Kendall, Mrs Michael, Thomas

Clerk: No Clerk available – note taking by Cllrs Mrs Prior & Close     Members of public:

  1. Welcome
  1. Apologies for Absence Cllrs Mrs Bolton, Heaton, Lawley, Shepherd
  1. Confirmation of the order of the Agenda – agreed
  1. Identification of any items that might be resolved for confidential session – Cllr AP asked Cllrs to consider an email sent to her by Warwick University – agreed.
  1. Declarations of Interest – none
  1. Open Session for members of the public to raise any matters of relevance to the Parish – none
  1. Urgent Planning– Cllr AP


15/03852/FUL Reconsideration of decision requested by SDC
At 4 Chestnut Square
Case Officer Richard Bergmann By 27th Jan 2016

Following consideration of the revised submission by the applicant which addressed the concerns of WWPC, the Council supported the amended application and expressed thanks to both the Planning Officer for his willingness to extend the consultation period and to the applicant who was willing to make the changes required by WWPC to make his application more sympathetic to the location and the amenity.

Recommendation that the Council accepts the insurance quote from Came & Company for the WSCC. (Legal requirement for WWPC liability for Contractors on public site) Prop: Cllr AP 2nd Cllr RT carried
  1. Councillor and Clerk exchange of information

Cllr VB raised concern that rubbish was collecting at the rear of the One-Stop shop at Newbold Road.

Cllr FH said rubbish and graffiti at the subway was increasing and village parking was the main topic on facebook.

Cllr RT queried the Christmas lights and what had been done in relation to the problems experienced.

Cllr DC met with Cllr AP to draw up the draft Administration Procedure and Job Description for the Lengthsman Scheme.

Cllr DK said Stratford District Council had voted to join the West Midlands Combined Authority

Under section 100A of the Local Government Act 1972, in view of the confidential nature of the business about to be transacted, it is advisable in the public interest, as if members of the public were present during the consideration of such business, there would be disclosure to them of exempt information under paras 1 and 11 and Part 1 Schedule 12A of the said Act, that the public will be excluded. 


Warwick University had contacted the Chairman to request a meeting to discuss the possible proposals for the Wellesbourne Campus.

  1. Date of next meeting 2nd February 2016

There being no further business to discuss the meeting closed at 7.20pm