Full Council meeting, 9/1/2018 agenda

The Council will meet on Tuesday 9th January 2018 at 7.30 pm at the Methodist Hall in Bridge Street, Wellesbourne. Cllrs are summoned to deal with the following agenda
Lynda Scriven
Clerk to the Council 2nd January 2018

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public * papers needed for this agenda (see separate list)

1. Welcome and announcements

2. Approval of Apologies for Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meetings of the 5th December 2017, 12th December 2017, 19th December 2017

7. Matters arising (not included in the agenda)
7.1 Meeting with Angela Lloyd and Patch Byrne regarding underpass – Cllr AP
7.2 Trustee for WSCC – Cllr AP
7.3 Conservation Group working party – update Cllr AP
7.4 Stagecoach correspondence – update Clerk

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. County Council matters /District Council matters
*Cllr Mrs Parry – report
Cllr Kendall – update

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 *Chairman’s report
11.2 *Recommendation that the Council accepts the precept for 2018/19 of £225,000– proposed Cllr AS
11.3 *Approval of monthly accounts as per attached cheque list
11.4 *Approval of staff salaries
11.5 Section 106 monies – Cllr DK
11.6 Date of next meeting 16th January 2018

12. Highways, Environment & Emergency committee – Cllr CM
12.1 Chairman’s update – Cllr CM
12.2 Date of next meeting 23rd January 2018

13. Community Facilities committee – Cllr AP
13.1 *Chairman’s report – Cllr AP
13.2 *Recommendations for works on Dovehouse Playing field/play area (DHSE) and Mountford sports field (MFD)
1. Recommendation to cut back hedge on playing field immediately next to the boundary fence, down to 6ft (in line or just below fenceline) Note: this does not include any tree work – £398.00 + VAT (DHSE) Prop Cllr AP

2. Recommendation to cut back overgrown roses/dog roses in the shrub area and re-shape any shrubs – £398.00 + VAT (DHSE) Prop Cllr AP

3. Recommendation to remove dead wood from canopies of 2 x Cherry trees, target pruning and to tidy up crown – £425.00 + VAT (MFD) Prop Cllr AP

4. Removal of dead wood from canopies of 2 x Sweet Chestnut, remove crowded and crossed branches as necessary – £425.00 (MFD) Prop Cllr AP

5. To cut back Hawthorne hedge from encroaching into playing field, remove as much ivy as possible and other dead limbs – £825.00 + VAT (MFD) Prop Cllr AP

6. To cut down self-seeded trees to ground level and also up to 8 other trees which appear to have died possibly due to overcrowding – £475.00 + VAT (MFD) Prop Cllr AP

*Bowls Club entrance ground repairs – Consideration of options and cost

Option A
Using mini digger to dig out potholes and uneven ground, digging down to approx. 8” and remove all resulting waste. To supply, lay and compact hardcore sub-base. To supply and distribute 7 tonnes of Cotswold Shingle. (This does NOT include installation of a retaining edge on stone area) £1515.00 + VAT

Option B
To repair uneven ground on the area approx. 1202 metres. To supply and distribute top soil to infill any holes, level and grade. Supply and sow grass seed £505.00 + VAT

13.3 Date of next meeting 30th January 2018

14. Office & Staffing Committee – Cllr RB
14.1 Chairman’s update – Cllr RB
14.2 Recommendation to full Council to accept the proposed staff salaries and staff pensions for 2018/19
14.3 Date of next meeting 5th February 2018

15. Index
15.1 Working Party Chairman’s update

16. Annual Parish meeting 13th March 2018 – Cllr AP
16.1 Recommendation that the Council appoints the preferred printer for the Annual Parish Report – proposed Cllr AP

17. Parish Council website
17.1 Recommendation that the Council amend its website address to include “https” to ensure greater security at an annual cost of approximately £10 – £15 Prop Cllr AP

18. Wellesbourne and Walton News – Cllr AP
Budget, grants

19. Cllr and Clerk Exchange of Information

20. Items/reports for the next meeting by 25th January 2018

21. Table of monthly meeting dates
Community Facilities 30th January 2018
Finance 16th January 2018
Highways, Environment & Emergency 23rd January 2018
Office & Staffing 5th February 2018

22. Date of next meeting 6th February 2018.

10. Planning
10.1 Decisions
17/02759/FUL New two bay timber framed garage
At Friz Hill Barns, Walton For Mr Simon Butterfield
Permitted with conditions

10.2 Applications
17/02887/OUT Outline planning permission with consideration of Access details for the erection of a dwelling with an agricultural tie. (the matters of Appearance, Landscaping, Layout and Scale being reserved)
At Friz Hill, Walton For Mr & Mrs Redfern
Planning officer Alison Willers Date 11th January 2018
17/03563/FUL 2 storey rear extension
At Garden Cottage Church Walk Wellesbourne For Mr & Mrs P Harper
Planning officer John Shaw Date 15th January 2018
17/03286/LBC Creation of downstairs toilet area for elderly/disabled access in existing internal rear room
At The Old Stores, 13 Chestnut Square Wellesbourne For Mr Ian McNeill
Planning officer Heather Kenny Date 17th January 2018
17/03785/TREE T1 – spruce – fell
At 3 Willow Drive, Wellesbourne For Mrs Barnett
Planning officer Assistant planner Date 23rd January 2018
17/02986/VARY Variation of conditions 12 & 13 of planning permission 15/00595/OUT to state “prior to the occupation of the Medical Centre building hereby permitted, the access to the site on to Bridge Street shall be constructed, located and laid out in accordance with the approved drawing 1355-01 rev A”
At Land off Dog Close Bridge Street Wellesbourne For Hastings House Medical Centre
Planning officer Louise Koelman Date 23rd January 2018

10.2 Neighbourhood Plan update – John Hargis
10.3 Date of next Area Planning Meeting: 17th January 2018