Full Council meeting, 3/10/2017 – agenda

The Council will meet on Tuesday 3rd October 2017 at 7.30 pm at the Methodist Hall in Bridge Street, Wellesbourne. Cllrs are summoned to deal with the following agenda
Lynda Scriven (Mrs)
Clerk to the Council                                                                                      26th September 2017

This is an open meeting and the public are welcome to attend. A comments box is available for the public to use in addition to the Open Session for the public
* papers needed for this agenda (see separate list)

1. Welcome and announcements

2. Approval for Apologies of Absence

3. Declarations of Interest

4. Confirmation of the order of the agenda

5. Identification of any items that might be resolved for confidential session

6. *Confirmation of the minutes of the Council Meetings of the 29th August, 5th September, 19th September

7. Matters arising (not included in the agenda)

8. Open Session for members of the public to raise any matters of relevance to the Parish

9. County Council matters /District Council matters
*Cllr Mrs Parry – report
Cllr Kendall – update

10. Planning – Cllr AP
Approvals, Refusals, Applications

11. Finance Committee – Cllr AS
11.1 *Approval of monthly accounts as per attached cheque list
11.2. *Approval of staff salaries
11.3 *Monthly management accounts – Cllr CM
11.4 Audit update – Clerk
Internal Audit
External Audit
11.5 Date of next meeting 24th October 2017

12. Highways, Environment & Emergency committee – Cllr CM
12.1 *Chairman’s report
12.2 Date of next meeting 31st October 2017

13. Community Facilities committee – Cllr AP
13.1 *Chairman’s report
13.2 Handyman/Lengthsman
Recommendation to delegate to the Clerk with the Chairman to advertise for the positions of Handyman and Lengthsman
Recommendation to delegate to the Clerk with the Chairman and Cllr Michael (as Chmn of HEE Committee) to interview of candidates and appointment. Prop: Cllr AP
13.3 Date of next meeting 14th November 2017

14. Office & Staffing Committee – Cllr RB
14.1 *Chairman’s report
Recommendation to adopt the Office & Staffing Committee Terms of Reference Prop Cllr Bolton
14.3 Date of next meeting 16th October 2017

15. Community Forum
15.1 Chairman’s update

16. Index
16.1 *Working Party Chairman’s report

Recommendations that
• 4000 copies be printed
• The format remains essentially unchanged
• Lineage material be sent to the printers in camera-ready PDF format. This will speed up production as proof-reading will be done in house
• The cost of advertisements remain unchanged (none of the printing quotes received exceeded that accepted for the 2016 Index)
• A draw to select advertisements to appear on the back and inside covers be continued Prop: Cllr RB, 2nd Cllr CM

17. Wellesbourne and Walton News – Cllr AP
Medical Centre Safer Neighbourhood Team changes
Christmas Lights Index

18. Cllr and Clerk Exchange of Information

19. Items/reports for the next meeting by 25th October 2017

20. Table of monthly meeting dates
Highways, Environment & Emergency committee 31st October 2017
Finance committee 24th October 2017
Community Facilities committee 14th November 2017
Office & Staffing committee 16th October 2017

21. Date of next meeting 7th November 2017.
10. Planning
10.1 Decisions
17/02380/VARY Variation of condition 15 of planning permission 16/02156/FUL (Creation of new transport depot including access alterations, new work shop, parking areas, washing and refuelling facilities, landscaping, drainage works and other associated infrastructure.) to allow for a slightly reworded personal permission
At Land north of Stratford Road For Messrs Paul & Claire Wixey, Wixey Transport Ltd
10.1.1 Approvals with conditions
17/02005/FUL 1 ½ storey side extension with conversion of dormer to inset Juliet balcony and infill of carport to form additional commercial and living space in existing live-work unit
At Team Xero Ltd, The Oaks, Walton Road For Mr John Kendrick AMAX Construction Ltd
Permission with conditions
10.2 Amendments
17/02177/ADV Installation of replacement signs to include 1x set of individual letters, 1x hanging sign, 1x gable board, 1x amenity board, 1x lantern and 2x floodlights.
Amendment: Removal of gold from individual lettering; removal of flood lighting from side elevation of building
At The Stags Head For Brierley E I Group
Planning officer Sian Gardner Date
10.3 Applications
17/02609/FUL Demolition of existing conservatory; construction of new two storey side extension.
At 7 Lowes Lane For Mr & Mrs Howe
Planning officer Sian Gardner Date 9 October 2017
17/02612/ADV Installation of signs to include 1x post sign, 1x set of individual letters (illuminated), 1x fascia sign (illuminated), 1x post mounted house name letters, 1x shaped fascia sign, 1x shaped panel to existing bracket
At Kings Head Hotel For Mr Tyldesley
Planning officer Sian Gardner Date 10 October 2017
17/02613/LBC Installation of replacement signs to include 1x post sign, 1x set of individual letters, 1x fascia sign, 1x set of individual letters mounted on to post, 1x name board, 1x hanging sign to existing bracket
At Kings Head Hotel For Mr Tyldesley
Planning officer Sian Gardner Date 17 October 2017

10.4 *Neighbourhood Plan report – John Hargis
10.5 Date of next Area Planning Meetings: 4th October, 25th October 2017

10. Planning cont.
10.3 Applications
17/02820/FUL Conversion of Single Residential Apartment into Two Separate Residential Apartments on First and Second Floors
At 10 Victoria House, Warwick Road For Mr James Richardson M Webster Building Contractors Ltd
Planning officer Joe Brooke Date 18 October 2017