Annual Meeting of the Council, 2/5/2017 – Agenda

The Annual Meeting of the Council will take place on Tuesday 2nd May 2016 at 7.30 pm at the Methodist Hall in Bridge Street Wellesbourne

Cllrs are summoned to deal with the following agenda

Lynda Scriven        Clerk to the Council                                                                                                       20th April 2017

This is an open meeting and the public are welcome to attend.  A comments box is available for the public to use in addition to the Open Session for the public     

* papers needed for this agenda (see separate list) 

  1. Election of Chairman (currently Cllr Prior) 
  1. Chairman’s Declaration of Acceptance of Office 
  1. Election of Vice Chairman (currently Cllr Shepherd) 
  1. Welcome and announcements 
  1. Approval for Apologies of Absence 
  1. Declarations of Interest
  1. Confirmation of the order of the agenda 
  1. Identification of any items that might be resolved for confidential session 
  1. a) Approval of Standing Orders
  2. b) Approval of Financial Regulations 
  1. Committees 2017/18

10.1    *Recommendation to replace the current committee structure with the following: (appended)

Office & Staffing committee

Finance committee

Community facilities committee

Highways/Environment/Emergency committee

10.2    a) Consideration of committee membership

           b) Consideration of committee Chairman 

  1. Working Parties

11.1    Recommendation to approve the current Working Party structure (appended)

11.2    a) Consideration of Councillor representatives on working party           

  1. Nominations for representation to other Bodies 2017/18

12.1    Consideration of Council representatives to other Bodies (appended)

  1. Review of Policies

13.1    Recommendation to re-adopted Council Policies

  1. Signatories for finance

14.1    Recommendation to approve delegated signatories – Cllrs Prior, Bolton, Shepherd + 1 vacancy 

  1. Calendar of Meetings

15.1    *May – April 2017/18 (New structure – full calendar to follow)

  1. *Confirmation of the minutes of the Council Meetings of the Annual meeting 3rd May 2016,7th March, 4th April, 11th April, 26th April 2017, Cllr suggestion to amendment of minutes
  1. Matters arising (not included in the agenda)

17.1    *Report on meeting with the Education Department – Cllr AP

17.2    *Arrangements for notice board movement – Cllr AP

  1. Open Session for members of the public to raise any matters of relevance to the Parish 
  1. County Council matters

District Council matters

*Cllr Mrs Parry – report

Cllr Kendall update

  1. *Planning – Cllr AP

Approvals, Refusals, Applications 

  1. Finance Committee – Cllr AS

21.1    Chairman’s report

21.1    *Approval of monthly accounts as per attached cheque list

21.2    *Approval of staff salaries

21.3    Recommendation to adopt the amended Asset Register including the written down values – Prop Cllr AS

21.4    End of year SAGE accounting report – RFO

21.5    Date of next meeting 23rd May 2017

  1. Amenities and Highways Committee

22.1    Confirmation of the minutes of 11th April 2017

  1. WSCC Committee – Cllr AP

23.1    *Chairman’s report 

  1. Office & Staffing Committee – Cllr RB

24.1     Chairman’s update

24.2     Date of next meeting 26th June 2017 

  1. WWPC Website – Cllr CM

25.1    Update 

  1. Index 2016 – Cllr RB

26.1     Chairman’s update

  1. Lengthsman – Clerk

27.1     Update

  1. Wellesbourne and Walton News – Cllr AP

Proposed contents –

Chairman’s report – Cllr AP

New Council and Vacancies

New committee structure

  1. Cllr and Clerk Exchange of Information 
  1. Items/reports for the next meeting by 25th May 2017 

             Table of monthly meeting dates

Full Council 6th June 2017
Highways/Environment/Emergency committee 13th June 2017
Finance 23rd May 2017
Community Facilities committee 16th May 2017
Office & Staffing committee 26th June

         22. Planning

22.1        Decisions

22.1.1     Approvals with conditions                                                                                                                        1

17/00713/TREE T1 prunus fell, T2 prunus fell
At 28 Chapel Street For Mr Bates
Planning officer Date

Granted with conditions


17/00369/FUL Single storey side / rear extension
At 22 Chapel Street For Mr Reading
Planning officer Date

Granted with conditions

22.1.2     Refusals

22.2        Applications withdrawn

22.3        Applications


17/00982/FUL Replace existing open ranch fencing to the left side of the property (as viewed from Stratford Road – photo2) with 6 foot close board fencing, to exactly match the existing closed board fencing in place nearer to the house (photo1) There is no change in the location or position of the fence. The open ranch fencing directly in front of the house which runs alongside the public footpath will remain unchanged.
At Ninevah Cottage, 4 Stratford Road, Wellesbourne For Mr Paul Gaskell
Case Officer Lindsey Young By 15th May 2017

22.4     Neighbourhood Plan

22.4.1 *Report John Hargis

22.5     Date of next Area Planning Meetings: 23rd May 2017