Full Council meeting, 4/4/2017 – Agenda


The Council will meet on Tuesday 4th April 2017 at 7.30 pm at the Methodist Hall, Bridge Street Wellesbourne

Cllrs are summoned to deal with the following agenda

Kathryn Hollinrake, Acting Clerk to the Council                                                                                             28th March 2017

This is an open meeting and the public are welcome to attend.  A comments box is available for the public to use in addition to the Open Session for the public   

* papers needed for this agenda (see separate list)

1.      Welcome and announcements

2.      Approval for Apologies of Absence                                   

3.      Declarations of Interest

4.      Confirmation of the order of the agenda

5.      Identification of any items that might be resolved for confidential session

6.      *Confirmation of the minutes of the Council Meetings of 7th March, 14th March and 28th March 2017

7.      Matters arising (not included in the agenda)

7.1        Youth hut asbestos assessment – update Clerk

7. 2.    Tour of Walton Estate – Cllr AP

8.      Open Session for members of the public to raise any matters of relevance to the Parish

9.      County Council matters /District Council matters

Cllr Mrs Parry – update

Cllr Kendall – update

10.     Planning – Cllr AP

              Approvals, Refusals, Applications

11.     Finance Committee – Cllr AS

11.1    *Chairman’s Report

11.2   *Grants.

Resolution : Recommendation that the Council approve the grants for 2017-18 as per the attached list subject to the general and specific conditions mentioned

Prop Cllr AS

Resolution  : Recommendation that the Council approve a further rent free licence of office space at the Parish Council offices for the period of 1 April 2017 to 31 March 2018 on the same terms as previously agreed to each of Stratford Upon Avon Citizens Advice Bureau and Chedham’s Yard Trust

Prop Cllr AS

11.3 *Risk assessment – Cllr AS

Resolution: Recommendation to accept the updated risk assessment

Prop Cllr AS

11.4. *Approval of monthly accounts as per attached cheque list

11.5  *Approval of staff salaries

11.6  *Monthly management accounts – Cllr AS

11.7   Date of next meeting – 18th April 2017

12.     Amenities and Highways Committee – Cllr DC/EL

12.1   Chairman’s update

12.2   Management of fire risks of smoking in precinct- Cllr DC

12.3   *Parking of delivery trucks on Newbold Road near One Stop Shop – Clerk

12.4   *Response to WCC Stratford Transport Strategy consultation – Clerk

12.5   *Flooding of Newbold Road – Cllr AP

12.6     Anti-dog fouling group update – Cllr CM

12.6    Date of next meeting 11th April 2017

13.     WSCC Committee – Cllr AP

13.1   Chairman’s update

13.2   Date of next meeting 16th May 2017

14.     Emergency Committee and Conservation Group – Cllr EL

14.1   *Chairman’s report

14.2   Date of next meeting – to be arranged

15.     Office & Staffing Committee – Cllr RB

15.1     Chairman’s update

15.2      Staff leave 

Recommendation – that the Council accepts that, due to exceptional circumstances in the past year, some members of staff will be carrying forward up to five days’ leave to next year, although the Council will be looking for all applicable leave to be taken within the holiday year by its staff

Prop Cllr CM

15.3     *Three tier Councillor training – 29th June 2017

15.4      *NALC Conference  

15.5     Date of next meeting – to be arranged

16.      Education Matters

16.1 Communication with Warwickshire County Council – Cllr AP

16.2 *Report of traffic survey of Mountford Close – Cllr AP

17.  Election of New Councillors – Cllr AP

17.1 Skills audit – Cllr AS

18. *Committee Structure for 2017, discussion document – Cllr AP

19. Chedham’s Yard

20. Annual Parish Meeting – Cllr AP

20.1 Update Cllr AP

20.2 Matters Arising

20.2.1 Notice Board Management

20.2.2 Hedge trimming

20.2.3 Bollards

20.2.4Traffic on Charlecote Road

21.      Wellesbourne and Walton News – Cllr AP

21.1     Annual Parish Meeting

22.     Cllr and Clerk Exchange of Information

22.1   *Government Consultation on Housing White Paper

23.        Items/reports for the next meeting by 20th April 2017

24.        Table of monthly meeting dates

Amenities Highways

11th  April 2017


18th April 2017


25. Date of next meeting 2nd May 2017.   


10.1      Decisions

10.1.1               Approvals with conditions



 Arboricultural work


7 Holly Lodge, Wellesbourne, CV35 9RE


Mr Alan Seeds

Planning officer

Assistant Planner


6th March 2017

Granted with conditions. The Council did not object.



Proposed two storey side extension


15 Bristol Way


Mr Malcolm Leggett

Planning officer

L Young


6th March 2017

Granted with conditions  



Installation of externally illuminated signage


WSCC, Loxley Road, Wellesbourne,  CV35 9RU


Mrs Anne Prior

Planning officer

Sian Gardner


21st March 2017

 Granted with conditions



Arboricultural work


34, Willow Drive, Wellesbourne, CV35 9SB


Mr Fielding

Planning officer

Amy Flute


22nd March 2017

10.2      Withdrawals

10.3      Applications



Construction of single storey detached timber garage


Leawood, 22 Kineton Rd, Wellesbourne, CV35 9LQ


Mr & Mrs Woollard

Planning officer

Sian Gardner


19th April 2017



T1 Ash tree – 20% crown reduction and removal of 1 to1.5 metres in height from the crown. Remove all self set trees from landscaped borders.


Kings Head Hotel,  Charlecote Road, Wellesbourne, CV35 9LT


Miss Sophie Macdonald

Planning officer

Assistant Planner


20thth April 2017